Bebington Archers

Club Constitution (April 2025)

1) The club shall be known as ‘Bebington Archers’

2) The affairs of the club shall be managed by 10 club members, all of whom shall be elected each year at the Annual General Meeting, which is to be held in April. (In the event that there are not enough volunteers to fill the Club Officers roles, members can hold more than one club Officer role).

3) The Officers of the club shall be;

Chairperson, Vice Chairperson, Hon. Secretary, Hon. Treasurer/Membership Secretary, Records Officer, Club Coach, Safeguarding Officer (to have no other role), Equipment Officer, Social Secretary and Media Secretary.

4) Categories of Club Membership;

It is the sole responsibility of the Archer to ensure membership of Archery Great Britain (AGB).

A. Senior – Archers aged 18 or over at time of joining/renewing.

B. Junior – Archers aged 17 or over at the time of joining/renewing.

  • Parent or legal guardian of juniors must be present at club shoots and are responsible for the child’s behaviour and well being.
  • Juniors must have the signature of parent or legal guardian on their membership form.
  • Juniors aged under 10 may be permitted to become a member, if they are the child of an existing club member, who will be aware of the stresses and strains that archery places on the body. The parent/guardian shall request their membership at a club meeting.

C. Associate- members of another AGB affiliated club, who wish to use the club facilities on an annual basis. *

D. Visitor- member of another AGB affiliated club, who wish to use the club facilities on a single use/short term basis. *

E. Social member- members who wish to remain within the club BUT will have no shooting rights and are not affiliated to AGB. (To regain shooting rights would have to rejoin AGB)

*Archers in category C and D to contact the Membership Secretary to arrange fees and payment. They must have valid AGB membership. They are not eligible to compete in our club competitions. They have no club voting rights. They can only shoot subject to availability of space on the shooting line.

All Archers shooting at our Club facilities MUST have valid AGB membership and be in a position to show proof of AGB membership. (Either physical or Electronic AGB membership card).

Archers unable to provide proof of valid AGB Membership are not permitted to shoot, until proof of AGB membership provided.

5) There will be regular meetings of the Club Officers. The meetings shall be open to all club members. Club meetings to be held at intervals decided by the membership. At these meetings, any member may bring up any club related subject and express their views. All members are entitled to one vote. In the event of a tie, the Chairman has the casting vote. A quorum shall consist of 3 members, two of whom must be Club Officers. These meetings being the preferred method of discussing club business.

6) The Club financial year shall start on the 1st April and end on the 31st March.

7) The club subscription will be set at a level sufficient to cover the projected cost of both indoor and outdoor shooting.

  • All club subscriptions are due on the 1st April annually.
  • All the club subscriptions, covering club membership, will be proposed by the Hon. Treasurer at the last club meeting before April. The Hon. Treasurer to send out renewal notices before the start of the new club year in April.
  • Members to pay their club subscriptions by agreement with the Hon. Treasurer.
  • Members joining the club during the club year may have a discount applied to their club subscriptions, as directed by the Hon. Treasurer.
  • Members not having paid or started to pay by 30th April will, at the discretion of relevant club officers, have all shooting rights withdrawn until the subscription have been paid to the Hon. Treasurer.

8) All days of the week are to be target days.

9) The club shall affiliate each year to AGB and shooting shall be carried out under AGB or WA rules of shooting/policy and procedures.

  • For clarification, any archer who is seen or known to have engaged in clout style shooting at any Bebington Archers venue, should be told to stop / leave the venue. The matter will be reported to the disciplinary committee for their investigation as per the disciplinary policy and the member may have their shooting rights and/or club membership suspended immediately.

10) An Extra-ordinary General Meeting may be called after 14 days of receipt by the Hon. Secretary of a written, signed request from any 5 members. The request must state the nature of the meeting.

11) A quorum of 3 Club Officers can cancel or refuse membership without giving reasons except to the person concerned.

12) Disciplinary matters shall be dealt with by the disciplinary committee in accordance with the disciplinary procedure.

13) If, in the opinion of the club, any member is not willing to support the club or shall be guilty of conduct which makes it undesirable for that member to remain in the club, then the club shall have the right to expel that member.

14) Discretionary power is given to the Officers to decide any circumstances which are not specifically covered by this constitution.

DISSOLUTION. Should Bebington Archers be dissolved or cease to exist for any reason whatsoever, after payment of any outstanding debts, all funds, trophies and other properties shall be handed over to Cheshire Archery Association to be divided amongst worthy recipients of the association. 

END OF CLUB CONSTITUTION.